SSMS Export Data


SQL Server Management Studio (SSMS) provides the Export Wizard task, which you can use to copy data from one data source to another. Let's open SQL Server Management Studio and connect to the database.

Connect database in SSMS

Go to the Object Explorer, right-click on the database you want to export to Excel, and choose Tasks > Export Data to export table data in SQL.

Choose Task > Export Data

It will open SQL Server Import Export Wizard dialog.

SQL Server Import Export Wizard

Click the Next button, and you need to click on the Data source drop-down to choose the data source.

Set data source
  • Select SQL Server Native Client 11.0 as a data source.
  • In the Server name drop-down, select a SQL Server instance.
  • In the Authentication section, choose Use Windows Authentication for the data source connection.
  • From the Database drop-down, select a database from which data will be exported.

After everything is set, click the Next button.

Set destination

On the Choose a Destination dialog, choose Microsoft Excel from the Destination drop-down. You will also need to choose the Excel file path and version as you need and then click the Next button.

Specify Table Copy or Query

On the Specify Table Copy or Query dialog, select Copy data from one or more tables or views and then click the Next button.

Select Source Table and Views

In the Select Source Table and Views window, you can choose one or more tables and views from which you want to export SQL Server data to Excel. Let's select the DimCustomer and click the Preview button to preview which data will be generated to an Excel file.

Preview data

Click the OK and then click the Next button.

Save and Run Package

On the Save and Run Package dialog, select the Run immediately and then click the Next button.

Complete the Wizard

On the Complete the Wizard dialog, you can check all the settings set during of exporting process. If everything is right, click the Finish button to start exporting the SQL database to Excel.

Exported data

You can view the exporting process. When it completes, click on the Close button and open the CustomerData.xls file.

Open Excel file